Administrative Assistant

Administrative Assistant

ZPE Systems®, Inc. is an industry-first provider of Software Defined Infrastructure access and control solutions. The company’s NodeGrid infrastructure management solutions help businesses unify and accelerate the deployment, migration and maintenance of IT infrastructure systems. ZPE Systems has designed NodeGrid to work with industry leading products from Cisco, Dell, Oracle, HP, IBM, VMware and numerous other infrastructure vendors. ZPE Systems was founded in 2013 by industry veterans with deep expertise in Data Center, Virtualization, Servers and Enterprise Systems Management. The company is headquartered in Fremont, California with offices in Netherlands, Japan, Brazil and India.

Position Information

Type: Part-time or Full-time
Location: Fremont, California


The Administrative Assistant works closely with management and is responsible for providing vital administrative office support in our Fremont office. This position is an excellent fit for someone with a varied skill set who likes to work independently, and with limited but flexible work hours.

Core Responsibilities:

  • Work independently with a highly email-centered and online workflow
  • Establish, maintain and update files, records, calendars, databases, and office documents, as needed
  • Schedule, coordinate and provide logistical support for meetings and events
  • Find vendors and get quotes for various goods and services
  • Familiar with social media updates and marketing campaigns
  • Track inventory
  • Deposit checks, and record deposits and create invoices in our accounting system
  • Arrange travel for staff
  • Modify contracts according to instructions, get them signed, and store them
  • Get and store W-9s and other information required by our accounting team


  • Comfortable using or learning online web applications such as Microsoft Office, Google Docs, and Quickbooks
  • High degree of organization and attentiveness to detail
  • Works mostly independently, must be a self-starter and able to provide self-guidance
  • Ability to manage multiple tasks simultaneously and meet deadlines
  • Conducts oneself in a professional manner
  • Excellent and professional oral and written communication skills.

Are you a Good Fit?

Send your resume to with the subject "Administrative Assistant"

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